For example, you might want to have a stand at the Societies’ Fair to recruit new members and give potential new recruits an opportunity to participate before they commit to membership, and perhaps the only practical way to coordinate this is to collect email addresses for newsletters and invitations to be sent out to. At the point of collecting the data (in this case the names and email addresses) it must be made clear that this is the only purpose for the collected data and that from a specified date further communication will be through the Messages tool on the SU Admin Tools section – and that the collected data will be deleted at that point. A recommended notice would be:
By providing us with this data, you consent to us contacting you in regards to the activities stated. Once the events/activities have passed, your details will be securely destroyed and all communications from then on will be through our secure member database. In order to receive these updates, you must become a member of the society.