Step 6: Meet with your Coordinator at the SU

Outline your plan for the event, giving them an electronic copy of your planning spreadsheet, your Risk Assessment, and an overview of the activities and timings.  They will double-check your plans and highlight any areas where you might need to take other things into consideration.

If you have sponsorship agreements to provide funding for the event bring copies with you, and also bring any contracts that need signing.  This is also the stage at which you can confirm any transport bookings for the event.

Provided your plan is complete and realistic your Coordinator will be able to give you approval to…