Once you know what options are available you can ensure that they fit your needs and aspirations. Make certain that any potential accessibility issues are covered, that special dietary requirements can be catered for, and that the venue are capable of meeting any demands your members will have.
If a venue doesn’t fully fit your needs it probably isn’t the right place for you – if you compromise early you may regret it later when issues turn into problems. Nobody wants a disappointing experience from a Ball, either as an organiser or an attendee.
Remember that if any elements of your events are going to be supplied by sole traders or individuals (as distinct from registered companies) you will need them to have registered a Self-Assessment declaration with the SU’s Finance team – otherwise you won’t be able to pay them (and won’t be able to be reimbursed for any money you give them yourself). This is particularly important to bear in mind when booking a DJ, band or photographer.